Current vacancies

  1. Communications Officer
  2. Project Assistant
  3. Vacancies from our networks

Communications Officer (part-time)

The deadline for applying for this position has passed.

ALLEA (All European Academies) is seeking a part-time (50%) Communications Officer for the EU-funded project ‘Science Advice for Policy by European Academies’.

  • Starting date: As soon as possible, ideally 1 October 2018
  • End date: 31 October 2020 (provisional termination of SAPEA grant)
  • Location: Brussels, Belgium
  • Contract and gross salary: The contract will be in accordance with Belgian labour regulations. The annual basic gross salary (0,5 FTE), including all potential additional remunerations, ranges between EUR 17.000 – 22.000€ corresponding to the candidate’s level of experience. Common net benefits (e.g. meal vouchers) will be provided.
  • Travel: Occasional travel within the EU is expected.
  • Resources: Under the supervision of the Head of Communications, the position will support the work of SAPEA’s Communications Office. The Communications Team receives further support from a part-time Communications Officer based at the ALLEA secretariat in Berlin. The Communications Officer will work closely with the other staff members of the SAPEA project and the Consortium partners.

Main duties and responsibilities

The communications work of SAPEA is central to the Consortium’s activities. The Communications Officer will support the Head of Communications in daily tasks such as the dissemination of SAPEA’s outputs and the outreach and awareness-building elements of SAPEA’s work, including via relevant media channels.

He/she will work with the European Academy Networks, their member academies, and the European Commission to communicate the Consortium’s work to key audiences, helping to promote public awareness and transparency. This position is responsible for maintaining the SAPEA corporate identity, and for curating and administering the Consortium’s website and social media presence.

The Communications Officer’s responsibilities and tasks include in particular:

  • Contribute to the delivery of public engagement activities in a range of formats, with colleagues, to ensure that the Consortium’s activities are communicated efficiently and effectively to target audiences, including influential stakeholder groups;
  • Respond to enquiries from the media, representing the Consortium’s interests and policy positions accurately and responsibly at all times;
  • Contribute ideas for stories, features and broadcasts as well as other forms of public engagement activities that showcase the work of the Consortium;
  • Maintain a network of contacts, including science academies, partner networks, EU institutions’ communications offices and other relevant scientific stakeholders, and contribute to disseminating information about the Consortium’s work to these contacts, e.g. via a regular newsletter or other forms of dissemination;
  • Research new media contacts as appropriate for the Consortium’s work, in cooperation with member networks and academies;
  • Update and maintain the Consortium website, social media accounts, and the project’s online database of reports; coordinate, upload, update and manage content provided by, or produced in close cooperation with, others in the Consortium;
  • Work closely together with colleagues in the Consortium to report about the progress of the communications work, compiling press coverage for reporting purposes;
  • Deliver communications activity within agreed budgets;
  • With colleagues, proofread and edit SAPEA publications, prior to publication;
  • Provide advice and guidance on communications issues to colleagues on an ad-hoc basis;
  • Assist with the general smooth running of the SAPEA office.

Required profile, skills, knowledge, experience and qualifications

  • At least 1-2 years of relevant professional experience, such as public relations, science communication, or public engagement work; preferably in scientific institution(s) and/or at the interface of science and policy;
  • A Bachelor’s degree in a relevant area;
  • Excellent oral and written proficiency in English; clear and confident communication skills, ability to communicate complex scientific issues to different target audiences; knowledge of other official EU languages, particularly French, is an asset;
  • Experience and ability to draft and write clear, lively and newsworthy press releases and other written materials;
  • Experience of managing expenditure within agreed budgetary constraints;
  • Flexible and adaptable with strong interpersonal skills and experience in building and maintaining strong working relationships with a range of internal and external stakeholders;
  • Experience in managing websites, social media channels and blogs is an asset;
  • Knowledge of policy-making and communication processes at European level, including EU institutions, is an asset.

How to apply

To apply, please send your CV, motivation letter and further application documents and/or references to Toby Wardman at by 9 September 2018 (pdf documents, not larger than 2 MB).

Interviews are expected to take place in Brussels on 17 September 2018. Reasonable travel expenses can be reimbursed.

ALLEA and SAPEA apply an equal opportunities policy and accept applications without distinction on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, religion, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation.

Further information

For more information about SAPEA, see About us.

For more information about ALLEA, visit the ALLEA website.

Project Assistant

The deadline for applying for this position has passed.

The EU-funded SAPEA project is seeking a full-time Project Assistant to support the management and coordination of work in the area of Science-based Advice for Policy.

  • Starting date: as soon as possible and preferably not later than October 1.
  • Duration: initially a one-year contract, with potential renewal option subject to funding
  • Contract, salary and location: The project assistant will be employed by the Federation of European Academies of Medicine (FEAM), one of the partners of the SAPEA project, under a Belgian labour contract and will be based at rue d’Egmont 13, B-1000 Brussels. The monthly gross salary of the successful candidate will be in the region of 2500 euro. There will also be a number of additional employment benefits consistent with the Belgian location.

Tasks and responsibilities

The Project Assistant will work under the supervision of the SAPEA Senior Scientific Policy Officer, who is employed by the Coordinator of the project and based in the same building as FEAM. He/she will support the management and coordination of work in the area of Science-based Advice for Policy. He/she will formally report to the FEAM Executive Director who will be responsible for performance management, personal development and contract-related issues.

Main tasks

  • Contribute to the Consortium’s general project support requirements and office efficiency;
  • Support the coordination, management and work of scientific projects;
  • Act as liaison between SSPO, scientific policy officers, staff team and networks;
  • Support the preparation and editing of documents for meetings and workshops.


  • Support the management, coordination, development, implementation and cooperation of dedicated projects, to start mainly one project and when time allows, others to follow.
  • Participate in the execution of different project-related steps, including assisting with invita-tion letters, response monitoring, sending instructions to meeting participants (offic-ers/speakers), following up deadlines for submission of abstracts/posters/CVs/presentations etc.
  • Help facilitate meetings and contribute to the preparation, organisation and reporting of meet-ings and workshops (meeting package, non-content-based).
  • Responsible for organising and sending correspondences and follow-ups related to meetings and workshops/symposium (prepare drafts, send e-mails, reminders, action points, collect tasks). Where relevant, to assist on actions related to meeting outcomes and decisions with experts and officials.
  • Project-related document management: reporting, processing, proofing and co-writing (agen-das, emails, programmes, budget, minutes, image handling etc.).
  • Reference management for scientific papers and other report-associated work.
  • Contribute to the preparation of methodological tools for the development, management and monitoring of projects (plans, guides, templates, standard operating procedures etc.).
  • Searching and processing information (project and meeting–related information and knowledge gathering).
  • Maintain contacts with partners on aspects concerning projects.

Job requirements, experience and competences

  • Related experience of at least 3 years (assistant or project support management or administration), preferably in an international environment.
  • Languages: Fluent English; French is an asset.
  • Writing and Communication skills.
  • Operational and organisational support.
  • Bachelor’s degree (proof required)
  • Excellent typing and proofreading skills.
  • Strong attention to detail.
  • Computer literate (Word, Excel, PowerPoint, Outlook, Internet, Endnote ideal but not obligatory).
  • Flexible and adaptable and able to work in a team.
  • Individual must be self-motivated and proactive.
  • Holding or able to obtain a working permit in Belgium.
  • Delivering quality and results.

What we offer

  • experience working in the European Science Policy Arena
  • a multicultural, dynamic and flexible working environment
  • initially a one-year contract, with potential renewal options

SAPEA and FEAM apply an equal opportunities policy and accepts applications without distinc-tion on the grounds of sex, race, colour, ethnic or social origin, genetic features, language, reli-gion, political or any other opinion, membership of a national minority, property, birth, disabil-ity, age or sexual orientation.

How to apply

Please send your Cover Letter and full CV in English by email to Deadline for applying: September 9.

Interviews will be organised in Brussels later in September. Only selected candidates will be invited for an interview.

Vacancies from our networks

The five Academy networks that make up SAPEA advertise their own vacancies from time to time. Click a link below for more information.

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